Technical Evaluation level 1

Internal Use only 

HR Advisory Notice 

Date: April 25, 2019 

Subject:  Technical Evaluation: level one 

Distribution: SIL Area HR leaders: to send to all Unit leaders,  HR leaders and 

    Global Domain leaders


The Technical Evaluation (TE) process, including TE level 1, has been part of the HR screening process for at least 20 years. Any position listed as TE 1 required approval by an Area or Intl Domain Coordinator (DC) before the assignment could be finalized. However the circumstances that required TE Level 1 have changed in these 20 years. With these changes it has been decided that the Technical Evaluation process would not be programmed into Workday, the new HR information system. This Advisory explains this decision and the new protocol. The date of the change of system was April 15, 2019. 


Why change?

The TE level 1 process has been discontinued because with well-defined position descriptions, many of the screening decisions can be taken at the local or area level. There are exceptions to this where additional screening is required as part of the assignment process.These positions will be flagged in Workday via the Job Profile (previously known as Standard Job). At the end of this notice you will find a complete list of domains as well as the list of positions currently marked as needing additional screening. For your reference, the new list is found here. At the end of this notice you will see 1) All Language Domains; 2) All Support Domains; 3) Specific Job Profiles (Standard Jobs) that require additional screening by a DC (Area or International) as part of the requirements for assignment.

Additional screening is required for positions where SIL has significant reputational risk, child safety risks, legal risks or where international professional certifications need interpreting. These domains include Health Services, Counseling, TCK & E and Aviation. Consultants in each Domain are also listed as requiring additional screening. The people in these positions put SIL at reputational, financial, safety or child abuse risk, or risk to life (medical, mental health and aviation). These risks need mitigating by additional screening. 

Eligibility for additional screening for other positions will be discussed with domain representatives in the coming weeks. 

New Protocol:

  • Each position that requires additional screening is flagged in Workday with this requirement.
  • The SIL HR staff person working with the applicant for the position will contact the relevant DC with the person’s name needing additional screening. They will provide contact information and position title.
  • The SIL HR staff person will not proceed with the assignment until notification is received from the DC.
  • The DC will follow that domain’s protocol for the appropriate additional screening process, requesting/receiving required documentation, interviews, etc.
  • When the screening is completed, the DC will send the decision back to the HR Staff person.

*If the person is not approved, the HR staff person will advise the person and their sending organization of that decision.

  • If approved, the HR staff person will upload the approval email to the person’s worker profile under Certifications*

*The certification will remain attached to the person, rather than to a position. In this way, for instance, it is possible to track where consultants are even if their position title does not reflect that activity.  

  • The HR Staff person will complete the assignment process in Workday.

There are open questions at this time.

The HR process has been designed and is set in Workday for ensuring people applying for a position that has additional screening are indeed screened. However, what needs to be determined by each domain coordinator and the SIL CHRO is:

  • If all positions that do have a risk impact as defined above are on the list at this time for additional screening
  • the scope of and protocol for the screening 
  • which person(s) is in place for each domain to do the screening
  • how each domain chooses to support Area screening of staff taking flagged roles

Actions requested of HR or SIL leaders:

Keith Robinson will be following this notice up with calls to all the domain group leaders to talk through these changes. 

During this transition there could potentially be less screening than we might desire. All local HR leaders are asked to consult where they do not feel confident to make an appointment.

Area HR leaders are asked to consult with their Unit HR leaders to talk these changes through. 

Any questions on Process please contact 

Any questions on the philosophy please contact 

Signed Keith Robinson CHRO

The following are for reference:

  1. Full listing of new Linguistic Domain Groups and domains
Language &Development Services(Catherine Young)Orthography ServicesMike Cahill
Language and Culture Documentation ServicesBrenda Boerger
Dictionary & LexicographyVerna Stutzman
Community DevelopmentCatherine Young
Language AssessmentJohn Eppele
LinguisticsMary Pearce
Literacy & EducationDiane Wroge
Catherine Young
SociolinguisticsMaik Gibson
Scripture Access[Steve Quakenbush]AnthropologyJulie Green
Arts & EthnomusicologyBrian Schrag
Media ServicesGreg Henderson
OneStory ServicesNathan Payne
Scripture EngagementJohn Ommani
TranslationDick Kroneman
Trauma HealingBryan Varenkamp
Language & Culture LearningEllen Jackson
PublishingPublishingAlan Conner
Language TechnologyLanguage TechnologyMike Cochran
Paul Nelson
Language Program MgtLanguage Program MgtLois Varenkamp
Education & Training (Bibi Nedellec)Academic Programs & PartnershipsPeggy Dettmer
Online TrainingBonnie Henson
Consultant Development / CertificationFraser

2)  Full listing of Support Domains 

FundraisingDevelopment – FundingEleanor Berry
Admin & HRAccounting & FinanceCynthia Smyre
Personnel ManagementKeith Robinson
RecruitingKeith Robinson
Learning & DevelopmentDavid Pattison
Health ServicesJeff Stout
Mental HealthCarole Posthuma
Education & ChildcareAlan Farlin
CommunicationsCommunicationsMelody Dubois
& MarketingExternal & PRMelody Dubois
ManagementManagement ExecutiveKeith Robinson

Management GeneralKeith Robinson
Air/Sea/LandTransport AirCraig Russell
TransportTransport Marine & LandCraig Russell
Facilities / ServicesOffice SupportKeith Robinson

Center OperationsKeith Robinson

Construction/MaintenanceKeith Robinson

Library/Museum/ArchivingJoan Spanne
ITInformation TechnologySheryl Howe

3) Listing of Standard Jobs (Job profiles in Workday) that require additional screening.

Standard Job IDDomain NameInsite Standard Job Title
681Academic TrainingAcademic Training Consultant
294AnthropologyAnthropology Consultant
682Arts and EthnomusicologyArts Consultant
288Children’s Care & EducationBoarding Home Assistant
631Children’s Care & EducationBoarding Home Parent
491Children’s Care & EducationEducation Consultant (K-12)
600Children’s Care & EducationGlobal TCK Care & Education Associate
518Children’s Care & EducationGlobal TCK Care & Education Coordinator
731Children’s Care & EducationNon-Traditional Education Support Programs Coordinator – OU
589Children’s Care & EducationTCK Care & Educ Coord (Area)
592Children’s Care & EducationTCK Care & Educ Coord (OU)
622Children’s Care & EducationYouth Worker
539CounselingCounselor I Intern
536CounselingCounselor II
712CounselingCounselor III
708Dictionary & Lexicography ServicesLexicography Consultant
371Health ServicesMedical Doctor
321Health ServicesPharmacist
639Language AssessmentLanguage Assessment Consultant
697Language Program ManagementLang Program Management Consultant
696Language TechnologyLanguage Technology Consultant
661Language and Culture LearningLanguage and Culture Learning Consultant
365LinguisticsLinguistics Consultant
601Literacy and EducationLiteracy and Education Consultant
615Literacy and EducationMultilingual Education Spclst/Consultant
498Management, ExecutiveBranch Director
376ResearchInt’l Academic Consultant
607Scripture EngagementScripture Engagement Consultant
729Sign LanguagesSign Language Linguistics Consultant
672Sign LanguagesSign Language Survey Consultant
690Sign LanguagesSign Language Translation Consultant
603SociolinguisticsSociolinguistics Consultant
649TranslationExegetical Consultant
368TranslationTranslation Consultant
256Transportation – AviationAirport Manager
180Transportation – AviationAssist Int’l Aviation Coord
517Transportation – AviationAviation Maint Training Coordinator
167Transportation – AviationAviation Maintenance  Field Support
166Transportation – AviationAviation Maintenance Manager
163Transportation – AviationAviation Manager(Field)
432Transportation – AviationAviation Mechanic
490Transportation – AviationAviation National Training Coord
165Transportation – AviationAviation Operations Manager
322Transportation – AviationAviation R & D Engineer
388Transportation – AviationAviation Safety Director
744Transportation – AviationAviation Trainer
193Transportation – AviationAviation Training Manager
451Transportation – AviationAvionics Technician
176Transportation – AviationChief Maintenance Inspector
164Transportation – AviationDirector of Aviation
168Transportation – AviationFlight Instructor
521Transportation – AviationInitial Flight Training Coord
182Transportation – AviationInt’l Coord Aviation
447Transportation – AviationMachinist
336Transportation – AviationPilot (Chief)
341Transportation – AviationPilot/Mech (Fixed wing)
342Transportation – AviationPilot/Mech (Rotary-Wing)
519Transportation – AviationRecurrent Flight Training Coord
455Vernacular MediaVernacular Media Consultant